Accounts Payable Administrator

Accounts Payable Administrator

Watford (Hybrid – 3 days office / 2 days WFH)

Up to £32,000 (depending on experience)

Key Responsibilities

• Process supplier invoices, subcontractor claims, and cost recharges in line with company and contract terms
• Match invoices to purchase orders and ensure appropriate approvals are in place
• Reconcile supplier accounts and resolve queries in a timely manner
• Prepare and schedule payments, ensuring correct payment methods and terms
• Maintain accurate records of invoices, expenses, and purchase orders
• Assist with month-end accounts payable accruals and reporting
• Liaise with the site/project teams, subcontractors, and clients to gather required documentation
• Support audit process and ensure strong internal controls
• Maintain supplier onboarding and compliance (e.g. insurance, risk, health & safety where applicable)

Requirements

• Minimum 2-3 years’ experience in accounts payable, ideally within the construction industry
• Strong understanding of construction-specific accounting practices (subcontractor claims, retention, cost recharges, variation orders etc.)
• Proficient in using accounting/ERP software (e.g. Sage, SAP, JD Edwards, MS Dynamics or similar)
• Excellent numerical accuracy, attention to detail, and organizational skills
• Good communication skills – able to liaise with site/project staff, suppliers, and internal teams
• Ability to prioritise workload and meet deadlines in a fast-paced environment
• Good understanding of procurement, purchase orders, approvals and controls