The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.
- Collection and use of personal data – Candidates
- Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:
- Legitimate interest.
- Legitimate interest
Where the Company has relied on a legitimate interest to process your personal data our legitimate interest is/are as follows:
- To provide work-finding services for an individual seeking work and to keep the applicant appraised of market conditions and future opportunities.
- Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:
- Client/s of the Company in order to provide work-finding services.
- Computerised database provider in order to facilitate work-finding services.
- Third party payroll provider (if applicable)
- Third party pension provider (if applicable)
- Statutory/contractual requirement
Your personal data is not required as part of a statutory and/or contractual requirement, and/or a requirement necessary to enter into a contract.
- Collection and use of personal data – Clients
The Company collect very limited client personal data. We usually only need to have your generic details and/or details of individual contacts at your organisation (comprising of names, telephone numbers and email addresses) to enable us to service your recruitment requirements. We also may hold notes and emails in relation to the recruitment process in particular with tracking and managing submissions of candidates through the recruitment process. We may also hold extra information that someone in your organisation has volunteered to us. In certain circumstances, extra data may be collected in relation with our Finance and Debt Recovery teams.
- Data retention – Candidates
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
Where the Company has obtained your consent to process your personal/sensitive personal data, we will do so in line with our retention policy, for 60 months. Upon expiry of that period the Company will notify you. Where consent is not granted the Company will cease to process your personal data.
- Data retention – Clients
The Company has long term relationships with clients, therefore will store “Business” data for perpetuity. Individual data for client contacts can be deleted at request, however associated notes and documents will be treated as “Business” data.
- Your rights
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data and/or sensitive personal data you have the right to withdraw that consent at any time by contacting Mike Goddard at email@example.com
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Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Mike Goddard at firstname.lastname@example.org
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
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